Booking the people who run your event usually turns into five chat threads, a couple of quotes stuck in email, and a mental note of who you are still waiting on. Eventinary keeps that list on the event itself — who you asked, what they said, and what they quoted — so managing vendors stops being a second job layered on top of planning the event.
A venue with forty ongoing contracts needs a CRM. A host booking a photographer, a caterer and a DJ for one Saturday needs something much smaller: a place that remembers who was asked, who answered, and what they said — because by the third vendor that is already more than fits in your head alongside everything else the event needs.
That is the shape this is built for. Not a pipeline with stages you configure, just the list of vendors this one event has approached, each with the status it is actually in.
An enquiry asks a vendor about a date without holding it. That means you can approach three photographers for the same Saturday while you decide, and none of them has their calendar frozen by a question that might not go anywhere.
Only an acceptance changes anything. The moment a vendor accepts, the date comes off their availability and their contact details land on the booking — before that, you are one row among the enquiries in their inbox, same as they are one row in your list.
You put a rough budget on an enquiry before anyone has quoted, because at that point it is a guess. When a vendor answers, their quote sits on the same row — so a caterer coming in over what you budgeted is something you see in the list, not something you discover reconciling numbers across three email threads later.
Cancelling a confirmed booking tells the vendor and puts their date back on their calendar — they turned other enquiries down for it, so they hear about a change the same day you make it, not when they follow up unanswered.
The booking itself is not deleted. It stays on the event as a record of who you had booked and what for, which matters the one time a year you need to point to it.
The vendor list lives on the same event as your guest list and your RSVP count, rather than in a separate tool with its own login. Checking who has confirmed the catering takes the same number of clicks as checking who has RSVP’d — because it is the same dashboard, not a second product you also have to remember to open.
Yes — sending enquiries, tracking status and managing bookings all cost nothing, with no limit on how many vendors you approach for one event.
No — an enquiry leaves the vendor’s calendar untouched, so you can ask several vendors about the same day, and only an acceptance holds the date and releases their contact details to you.
Yes — every vendor’s quote sits on the same row as the budget you entered when you enquired, so the two are side by side instead of spread across separate messages.
Cancelling a confirmed booking notifies the vendor and puts the date back on their calendar, and the booking stays on your event as a record instead of disappearing.
No — vendor bookings live on the same event as your guest list and RSVPs, so it is one dashboard rather than a separate tool per part of the event.
Only through the marketplace — an enquiry goes to a listed vendor, so tracking one on Eventinary means finding or adding them there first, searchable by city and by trade.
Track RSVPs in one place: who replied, who has not, how many people are actually coming, and what each guest still needs. Free, with a guest list you can export.
Search event vendors by city and by what you need — venues, caterers, photographers, florists, DJs and more. Ask about your date, and track who has said yes.
Build a wedding seating chart for free. Drag guests onto round, rectangular, oval or top tables, watch capacity as you fill each one, and see who is still unseated.